All other emails are put in the Other inbox. You can specify Other emails to be moved to the Focused inbox by right-clicking and selecting Move to Focused. There's also a Microsoft To Do add-on that lets you schedule tasks and create repeatable to-do lists with a few clicks from the taskbar. You won't really find many bells or whistles here—which, for plenty of people, is perfect for your inbox.
Windows Mail Pricing : Free. Microsoft Outlook. Since the '90s, Microsoft Outlook has been the go-to email client for businesses large and small. It's a sophisticated platform with many advanced features, but it's still relatively easy to use.
And when bundled with Microsoft Office —a suite of several dozen productivity apps including Word, Excel, PowerPoint, and SharePoint, among others—it makes for a powerful platform. For any business that wants to buy one email client and never look back, Outlook is that platform.
To start, you get a handful of themes and seemingly limitless options for organizing all of the functions within the UI. That includes customizing the horizontal top menu the Ribbon , which contains all your commands for performing tasks. You can add any of hundreds of command options for quick access based on your preferences.
And there are hundreds of third-party integrations called Add-Ins to customize your experience. Note that Business Basic does not include the desktop client. Kiwi for Gmail. If you want your Gmail experience replicated in an email client, Kiwi for Gmail brings that—and then some. Not only does it provide the same Gmail UI you're used to, but it also lets you work on all your Google apps without leaving the client—no opening files in new browser windows.
Once you connect, your Google Workspace is automatically loaded into the UI on the left sidebar next to your familiar Gmail inbox. From there, it's just a click to open Docs, Sheets, and Slides. Because it's designed to mirror the Gmail experience, Kiwi doesn't provide many additional productivity tools or customization options, but they do offer integrations with Zoom, Grammarly, Boomerang, and a handful of others.
It has more features than any other email client with the exception of Outlook, so learning what each does will take some time. But I found many of the common features, like setting up filters, folders, and rules, were self-explanatory.
For the harder bits, the company's support and forum section is excellent. Then all your data messages, address books, configuration files will be sent and stored encrypted. You'll get a warning if an attachment has a double extension for example, photo. You can select a light or dark theme and from there, fine-tune the UI's menu and toolbar to include only what you want. Format what appears, such as commands, the font, and the colors in messages.
You can change almost any field or box you're in by right-clicking and selecting Preferences in the menu. The MailTicker provides a running stock-like ticker on your screen for all unread emails. The ticker's speed and colors can be customized, and you can drag or hide it anywhere on your screen. SmartBat lets you make notes on simple text files like a digital notepad or diary.
And the QR code generator lets you quickly generate a code from text, emails, and about anything else within an email. The best advice I can offer is to download a bunch of these and try them out—they all have free trials, and they're all easy to set up. Since you'll spend a lot of time in the app you choose, you want to be sure it's the right one. This article was originally published in March by Joseph Yaker.
Chris is a writer and business professional with 25 years of experience in a variety of roles. He likes books, bikes, brews, birds, and travel. He and his wife live in an old mining town north of Denver. Why Zapier? How Zapier works. Product tour. Customer stories. Popular ways to use Zapier. Apps that work with Zapier. Explore Zapier by job role.
Blog Read the Zapier blog for tips on productivity, automation, and growing your business. Experts Hire a Zapier Expert to help you improve processes and automate workflows. It offers a wide array of features, including a calendar, contacts and chat. Support is provided for all the major email services including Gmail, Yahoo, iCloud and Outlook.
The latest version also offers PGP encryption, live backup, basic image editing capabilities and auto-replies for Gmail. There is a free tier, but you need the Pro version for commercial use, and that also gives you VIP support and unlimited accounts the free product is limited to two email accounts.
The Pro version has a one-time license fee. There's an integrated chat app too, with support for common platforms including Jabber and Google Chat, and the search function is far superior to those you'll find in webmail interfaces. Read our full eM Client review. It comes in two main versions: Personal and Business. Unlike some more Microsoft-centric email clients, Mailbird Business supports a diverse range of integrated apps, including WhatsApp, Google Docs, Google Calendar, Facebook, Twitter, Dropbox and Slack, all making for a better streamlined workflow.
Mailbird Personal is available for free, with Mailbird Business available as a subscription or a one-time lifetime license.
Read our full Mailbird review. Inky is an email client that focuses on security, using AI and machine learning algorithms to block all manner of phishing attacks which might otherwise get through. The proprietary machine learning technology can literally read an email to determine if it has phishing content, and then is able to quarantine the email, or deliver it with the malicious links disabled.
It also takes things a step further and offers an analytics dashboard, which allows an administrator to see patterns of attacks based on dates, or targeted users. However, the site does note that pricing is per mailbox per month on a subscription, with volume discounts available.
Hiri is a paid-for premium email client that is designed primarily with business users in mind it currently only supports Microsoft email services including Hotmail, Outlook and Exchange , but home users will also appreciate its productivity-boosting features. If you find yourself spending too long managing, reading and replying to emails, Hiri is the email client for you.
It includes a smart dashboard that lets you see how many unread messages you have at a glance and how long you should wait before checking them after all, how many really need an instant reply?
The Compose window is designed to save you time too, offering only the essential options no fancy formatting and including the subject line at the bottom so you don't have to write it until you know how to summarize the message.
These little touches make Hiri a truly exceptional client. If Microsoft is your email provider of choice, it should be well up your list. Hiri is available to buy annually or via a lifetime license for one-time fee. Both options offer a 7-day free trial. Read our full Hiri review. First released back in , Google's Gmail has become the market leader in free email services with more than a billion users across the globe.
Gmail's stripped-back web interface is a highlight. Most of the screen is devoted to your inbox, with a minimum of toolbar and other clutter. Messages are neatly organized via conversations for easier viewing, and you can read and reply to emails with ease, even as a first-time user.
There's plenty of power here. Dynamic mail makes Gmail more interactive, with the ability to take action directly from within the email, like filling out a questionnaire or responding to a Google Docs comment. Messages can be automatically filtered into tabbed categories like Primary, Social and Promotions, helping you to focus on the content you need.
You can also access Gmail offline, although you'll need Google Chrome for that to work. Furthermore, there is a neat snooze feature that allows you to, well, snooze an email for a specified amount of time it also automatically labels that email as important. Other features are more questionable. Instead of organizing messages into folders, for instance — a simple metaphor which just about every user understands — you must filter them using a custom labeling system.
This works, and has some advantages, but isn't popular with all users. Still, Gmail is an excellent service overall, and a good first choice for your email provider. Google also offers a paid business version of Gmail available in the shape of its Google Workspace formerly G Suite product. This more professional product drops the ads and allows using a custom email address on your domain yourname yourcompany.
Business-oriented migration tools can import mail from Outlook, Exchange, Lotus and more. Storage space doubles to 30GB on the Basic plan, and you get unlimited group email addresses, Top Free Email Programs for Windows 10 and 11 All email programs listed below have one thing in common: you can use them for free.
Email clients for Windows 10 and 11 are email software programs that can be installed on a Windows operating system. These programs allow you to access your inboxes and messages without logging into a particular website. Windows 10 comes equipped with the Mail application, which allows you to link any of your mail accounts, whether personal or professional.
Email software is used to help users access, organize, and filter their messages without going to a website.
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